With over seven million users around the globe, QuickBooks is one of the most popular accounting software tools on the market. Intuit’s program has become an integral part of many small and mid-sized businesses, allowing them to manage their financials without hiring an accounting department.
QuickBooks provides a great deal of functionality for your business, but one of the best things about the program is how it can integrate with other software your business is already using.
This can be a benefit for companies using inventory management software like SkuVault.
SkuVault provides all the tools you need to manage your inventory, and with its QuickBooks desktop integration, keeping your stock management and accounting in order has never been easier.
Today, we’ll discuss six ways SkuVault’s desktop integration with QuickBooks will make your life easier.
1. Sync Purchase Orders
With SkuVault’s desktop integration, QuickBooks will now sync your purchase orders for you.
Each time a data sync runs, QuickBooks will create a purchase order based on the ones contained in SkuVault.
In the past, issues had occurred when there were differences in terminology between software. For instance, SkuVault uses a field labeled “supplier name.” QuickBooks uses one titled “vendor name.”
These are the same thing, and now QuickBooks will compare data in this field. If it finds a supplier name that doesn’t match the vendor names it’s already familiar with, it will create one automatically.
This feature can eliminate errors and administrative work, saving you time and money.
2. Sync Item Receipts
Whenever new inventory arrives at your warehouse or storage facility, SkuVault marks each line item as received on the purchase order.
With the desktop integration, QuickBooks will automatically create an item receipt for each line update upon syncing with the SkuVault software.
This again eliminates a manual step in your inventory management process and can help prevent costly human error mistakes.
3. Sync Sales
Managing sales between your inventory management software and QuickBooks used to require multiple steps. With the QuickBooks integration with SkuVault, things have become much simpler.
With SkuVault, the second an item is purchased, it’s marked as sold and removed from your inventory.
However, with the QuickBooks desktop integration, there’s another step to this process.
Once the sale is complete, the next sync will also create a sales receipt in QuickBooks. This will reduce the inventory in the QuickBooks software line by line.
Preventing discrepancies between your SkuVault inventory numbers and your QuickBooks inventory numbers can prevent wasted hours trying to resolve count errors.
4. Sales Order Sync
Does your business do a lot of wholesale orders?
Do you have customers who request special billing via their QuickBooks processes?
Then SkuVault’s integration with QuickBooks can make your life easier.
You can create sales orders in QuickBooks as ready-to-ship orders in SkuVault because SkuVault will sync any sales orders made with QuickBooks software.
This can save you from doubling up on work by automating this process.
5. Sync Products
With QuickBooks desktop integration, you can create new products as well.
We’ve discussed how the software integration will pull products from SkuVault to QuickBooks during syncs, allowing automatic updating of quantities on hand.
Product sync takes that a step further, allowing you to create products that aren’t on a sales invoice or purchase order.
You’ll still have to set your initial quantities manually, but once the new product is set up in the system, all other inventory management tasks are automated thanks to the integration between the two software solutions.
6. Sync Vendor
If you have a supplier’s list in your SkuVault software, there’s no need to recreate that list in QuickBooks manually.
Instead, create your vendors in SkuVault, fill in the information you need for each supplier, and the information can be synced with your QuickBooks software.
The benefit here is that your accounting team will have all the information they need in QuickBooks, eliminating the need to track things down in SkuVault or tying up your time with requests for information.
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Final Thoughts
QuickBooks is a powerful piece of software with a huge user base. SkuVault is a fantastic inventory management solution that can reduce or eliminate issues when keeping track of your stock.
By adding QuickBooks desktop integration to SkuVault, we’re bringing these two powerful resources together, allowing them to work synergistically to help you better manage your business.
Human error creates countless problems in inventory management efforts. Businesses lose revenue, man-hours, and often customers over these issues. Unaddressed inventory issues tend to compound over time, only making the losses worse.
One of the best ways to combat these problems is by streamlining processes and eliminating human error potential. SkuVault’s desktop integration with QuickBooks helps you achieve this goal.
By allowing these tools to work collaboratively, there’s less need for human interaction. Data from one program seamlessly syncs with the other at regular intervals.
This ensures you not only have accurate counts, vendor information, and other details in both programs, but it eliminates hours spent entering and updating information and the potential errors that come with that process.
This can be a real game-changer for your business and have a noticeable effect on your bottom line.
If you’d like to learn more about how SkuVault’s QuickBooks desktop integration can help you decrease your inventory and accounting issues, schedule a demo and a meeting with us. We’ll be happy to discuss how our solution can make your business more efficient.
